Google Workspace
Google Workspace
Google Workspace is Google's productivity-increasing cloud office suite that integrates large-capacity Gmail and storage as well as tools necessary for video meetings, document creation, and spreadsheets in a single package.
What is Google Workspace?
Multiple devices bring more freedom in work styles
Realize a work style that is free from the constraints of time and place. Such work styles enable you to get in touch with anyone anywhere at any time via PC, smartphone, or tablet.
All features are available with just a web browser
So long as you have an Internet connection, you can use every feature from your web browser. All features are linked seamlessly to realize a more productive environment for collaboration.
Features
Communication
Contact your colleagues wherever you are.
Gmail
Google Calendar
Google Meet
Google Currents
Google Chat
Preparation
Preparation tools for efficiently conducting business
Google Documents
Google Spreadsheets
Google Slides
Google Forms
Google Sites
Google Keep
Access
It is possible to access the desired information immediately by storing files in the cloud.
Google Drive
Cloud Search
Management
It is possible to unify management of users, devices, and data securely and easily.
Management Console (including Device Management)
Google Vault
Gmail (TM)
Gmail for business usable with your original domain
A browser-based email service you can use securely from outside the office.
Large-capacity mailbox
You no longer need to worry about the mailbox capacity limit.
High-speed search by Google Engine
Find the desired email quickly from among a large number of emails.
Robust spam email filter with 99% detection accuracy
The latest spam email filter that employs AI technology is included as standard.
Block unwanted emails, thus reducing the risk that users are exposed to threats.
*Mailbox capacity is shared with that of Google Drive.
Google Calendar
Integrated online calendar designed for team business
Google Calendar reduces time and effort when scheduling, including checking participants' schedules and reserving meeting rooms.
Reservation management of meeting rooms and equipment
Perform reservation management of facilities, such as meeting rooms and projectors.
Superimpose multiple calendars
You can superimpose and display participants' or meeting room's calendars for easy schedule adjustment.
Seamless linkage with other Google services
As soon as you register a schedule, it is sent to participants' Gmail accounts. It is also possible to reserve Google Video Hangouts in advance. Registering a location enables participants to check it on Google Maps (TM) and search for a route to the place.
Smart scheduling feature using AI technology
The mobile app's "look for a time" feature uses machine learning to facilitate smooth reservation of meeting rooms.
Google Drive
Large-capacity online storage for saving all types of files
Share internal information assets easily.
You no longer need to attach files to emails.
Google Documents/Google Spreadsheets/Google Slides/Google Forms
Large-capacity office suite for creating documents in the browser
You can edit a file simultaneously with multiple users in real time, allowing you to speed up project execution.
Prepare documents, spreadsheets, slides (presentations), and simple questionnaire forms with no limits.
Possible to edit files in real time with multiple people
Because you can edit files with multiple members simultaneously, you no longer need to merge multiple files into one.
Automatic saving and unlimited change history
Because the change history is saved automatically, you can check the changed content or restore previous content at any time.
Easy aggregation with the form feature
The form feature helps you to stylize input tasks for results and questionnaires.
Data input from the web form are automatically reflected to the spreadsheet.
Google Meet
Video conferences that anyone can join casually
Video conferences for up to 250 people
No matter where participants are, they can enjoy face-to-face communication as usual, allowing you to cut costs of the meeting itself as well as commuting to the meeting.
Sharing PC screens and documents in video conferences
Share PC screens and documents with other members in real time. You can even have discussions while editing documents with multiple members.
Reserving video conferences using the calendar feature
You can also reserve video conferences in advance using the calendar. Join a video conference through the notification email or the schedule on the calendar.
Google Sites
No expert knowledge required! Easy website creation
Google Sites helps you to bring together shared company information and speed up information sharing.
Easy preparation of internal information sharing sites
You can create an internal portal site easily without any knowledge of HTML. Through the portal site you have prepared, you can transmit the latest information and shared information to all members of the company.
Creation of Wiki sites that any user can edit
It is also possible to accumulate internal information assets using a Wiki site, which can be edited by users in the company. Of course, you can also search for and find desired information immediately.
Google Groups for Business
Easy preparation of mailing lists
Use of group addresses facilitates communication and sharing of Google Workspace content!
Accelerated information sharing through the use of group addresses
Preparing a mailing list of team members using Google Groups enables you to email progress reports, requests to attend meetings, and information on sharing documents to all members at once.
Accumulation of information assets on a project basis using the web forum feature
Use your group's web interface as a Q&A forum and shared tray.
View and search for data and attachments exchanged in the past.
Google Keep (TM)
Quickly record ideas
A useful tool that helps you to quickly write down anything you think up!
Updating memos anytime, anywhere
Using your PC, smartphone, or tablet, you can record any ideas that have come to mind during work and check your to-do list quickly. Memos can also be shared with other members and managed by configuring a reminder setting.
Viewing memos and ideas recorded in a document
You can view all memos simply by accessing the Google Keep notepad from a document.
Management Console (including Device Management)
Efficient unified management with Google Workspace
Introducing Google Workspace reduces administrators' operational workload and ensures employees will always be provided with the latest features.
Security and management
Add and delete employee accounts, prepare mailing lists, and apply and manage Google Workspace services with policies specific to each organization.
You can also configure security settings, such as a two-factor authentication flow and a single sign-on flow.
Management of mobile devices
Ensure security of data stored on your employees' iOS and Android (TM) devices.
By using the mobile management feature, you can check the usage status and delete accounts locally or remotely.
Google Vault
Archiving, electronic information disclosure, and information governance features
Archive and eDiscovery features in anticipation of lawsuits and compliance requirements
Archiving of emails, non-off-the-record chats, Google Groups, and Google Drive
Emails, chats, messages in Google Groups, and files in Google Drive are archived and backed up according to the organization's policies.
Google Vault provides an electronic information disclosure feature required to prevent unintentional data deletion, potential lawsuits, and compliance audits.
Searching and exporting data
Narrow down searches with search features.
You can also export and use data as needed.
Cloud Search
Quick searching of information across Google Workspace
You can obtain the desired information in Google Workspace when you need it.
Google search service for Google Workspace
Google Cloud Search enables you to perform a generic search on data included in Google solutions such as Gmail, Drive, Documents, Spreadsheets, Slides, and Calendar.
Using AI technology to present necessary information in advance
The assistant feature displays information according to the situation on the assist card at the proper timing. By referencing the assist card, you can efficiently proceed with your business operations for the day.
Google Currents
Internal social network
Within a company community, you can share the company's latest information and conversations that include photos and videos, allowing you to deepen exchanges among team members.
Using photos and videos to spark conversations among members
If you use Google Currents on your team, you can share knowledge about common interests, the latest information, and new ideas among all members using links, videos, and images. For example, you can share photos and videos of a business trip or seminar, and casually exchange feedback with all members using the commenting feature.
Setting the scope of communities per organization
The administrator can enable Google Currents in stages within each organization.
Drive File Stream
Google Drive synchronization tool for Google Workspace
You can access a file on Google Drive anytime regardless of your PC's storage capacity.(Note 1) (Note 2)
Viewing/managing files on the cloud from Explorer
Using the same operations as when handling local folders and files on your PC, you can quickly access files in My Folder and Team Folder.
Greatly reducing the required hard disk capacity and shortening synchronization times
Because only necessary files are streamed on demand, there is no need to save files locally; therefore, you can drastically reduce the required hard disk capacity.
At the same time, the time required for synchronization is also shortened.
Note 1) To use this feature, the administrator must permit the use of Drive Management Stream.
Note 2) About using files in document file formats other than Google documents
You can edit and save files in Microsoft Office formats but cannot perform synchronization editing on Microsoft Office files.
(As of October 30, 2017)
It is required to use the latest system for Drive File Stream; refer to the following pages for restrictions.
Google Workspace Administrator Help for Drive File Stream System Requirements/Restrictions
Google Workspace Administrator Help for Drive File Stream FAQs
Google Chat
You can join Google Chat from anywhere
So long as you have a web browser, you can join Google Chat using either a PC or smartphone. On smartphones, you can alternately use the app to participate. Use of Google Chat enables you to contact your co-workers from anywhere even when you are working from home or on a business trip.
Seamless linkage with Gmail
You can use Google Chat as a standalone app or within Gmail.
We want to use Google Workspace
in accordance with the company's security policies.
We are uncomfortable with security that relies only on IDs and passwords…
We want to set policies per department and post.
We want to link into ActiveDirectory.
Flexible security settings
Carrier-quality cloud that supports the introduction of Google Workspace
Configure security settings suitable for each customer.
Easily and flexibly set and manage detailed access controls for each network and device as well as password strength and login history.
Access control
Google Workspace access control by IP address or device is possible.
Enhanced password management
It is possible to enhance password management by, for example, prohibiting the use of simple passwords or automatic login.
Security settings per organization
You can configure internal, external, smart device, and mobile phone settings separately. You can also divide up security settings with subsidiary companies' IT teams.
Active Directory (AD) linkage
An SSO environment can be built through synchronization of Google account information with AD. Use of Amazon and Google together ensures stable operation in the event of a failure.
We have a hard time archiving emails for compliance!
We want to keep records of emails.
Can we really find the relevant information smoothly from among enormous collections of information?
We are worried that we may delete data by mistake…
Archiving of all emails sent and received
Carrier-quality cloud that supports the introduction of Google Workspace
Reducing your email operation load
Records of emails are saved for the specified period.
The period can be set per organization, and it is possible to store records indefinitely.
The system also retains data that users have deleted.
Quick searching
Quickly find relevant information.
Constant data backup
Data is backed up constantly on multiple servers.
Recording of administrators' operation histories as well
Every operation is recorded.
I'm worried whether I can operate the new groupware smoothly.
I want to display other members' schedules at the same time.
Can we simultaneously make a reservation for multiple participants and a meeting room?
I want to use the groupware from a smartphone or tablet, too.
Customizable user interface
Carrier-quality cloud that supports the iNetwork with security featuresntroduction of Google Workspace
Google Workspace has a user-friendly interface.
Like domestically produced groupware, the calendar and address book features have been customized into Organization Calendar and Organization Address Book, which can be displayed in an organizational, hierarchal format. Google Workspace provides a user-friendly UI.
Is the network security truly reliable?
Can network security really be ensured over the Internet?
What will happen in the event of disconnection from the Internet?
Can we recover from failures quickly?
Even if we introduce security equipment individually, we will fall behind the times…
Network with security features
Carrier-quality cloud that supports the introduction of Google Workspace
You do not have to worry about security.
You can make use of the security compliance necessary for using the cloud on the intranet.
A virtualized firewall function enables you to use security policies in multiple locations. These security policies are all managed together.
